Microsoft office word 2010 tutorial pdf free
Figure 5. MS Word has many features and with it, a person can create reports, letters, faxes, memos, web pages, newsletters, and. Excel Basics Learning Guide Exploring Excel At first glance, the new Excel interface may seem a bit unsettling, with fat bands called Ribbons replacing cascading text menus and task ссылка на продолжение. Microsoft Word in Videos. In This Pdc Microsoft Word looks very different, so we created this guide to help you minimize the learning curve. From the Columns menu Figure oficeyou can choose the number of columns, set column width microsoft office word 2010 tutorial pdf free spacing.
Course material on Download free Microsoft Office Tutorial course material, tutorial training, PDF file by Microsoft on 57 pages. to download for free. To launch Microsoft Word, go to Start > All Programs > Microsoft Office > Microsoft Office Word (Fig- ure 1). A blank Word document will open. Microsoft Word is a sophisticated word processing program that helps New file format The new Microsoft Office Open XML Formats reduce file size and.
To find potential issues related to fonts or white space, review your slides for areas that look crowded or illegible. Make videos accessible to people who are blind or have low vision or people who are deaf or hard-of-hearing. Subtitles typically contain a transcription or translation of the dialogue.
Closed captions typically also describe audio cues such as music or sound effects that occur off-screen. Video description means audio-narrated descriptions of a video’s key visual elements. These descriptions are inserted into natural pauses in the program’s dialogue. Video description makes video more accessible to people who are blind or have low vision. Include accessibility tags to PDF files you create from your presentation. The tags make it possible for screen readers and other assistive technologies to read and navigate a document.
Top of Page. The Accessibility Checker is a tool that reviews your content and flags accessibility issues it comes across. It explains why each issue might be a potential problem for someone with a disability. The Accessibility Checker also suggests how you can resolve the issues that appear. In PowerPoint, the Accessibility Checker runs automatically in the background when you’re creating a document.
If the Accessibility Checker detects accessibility issues, you will get a reminder in the status bar. The Accessibility pane opens, and you can now review and fix accessibility issues. For more info, go to Improve accessibility with the Accessibility Checker.
Tip: Use the Accessibility Reminder add-in for Office to notify authors and contributors of accessibility issues in their documents. With the add-in, you can quickly add reminder comments that spread awareness of accessibility issues and encourage the use of the Accessibility Checker. For more info, go to Use the Accessibility Reminder to notify authors of accessibility issues. The following procedures describe how to make the slides in your PowerPoint presentations accessible. For more info, go to Video: Create accessible slides and Video: Design slides for people with dyslexia.
Use one of the accessible PowerPoint templates to make sure that your slide design, colors, contrast, and fonts are accessible for all audiences. They are also designed so that screen readers can more easily read the slide content. In the Search for Online templates and themes text field, type accessible templates and press Enter. One simple step towards inclusivity is having a unique, descriptive title on each slide, even if it isn’t visible.
A person with a visual disability that uses a screen reader relies on the slide titles to know which slide is which. Use the Accessibility ribbon to make sure every slide has a title. For instructions, go to Title a slide and expand the “Use the Accessibility ribbon to title a slide” section.
You can position a title off the slide. That way, the slide has a title for accessibility, but you save space on the slide for other content. For instructions, go to Title a slide and expand the “Put a title on a slide, but make the title invisible” section. If you want all or many of your slide titles to be hidden, you can modify the slide master. For instructions, go to Title a slide and expand the “Systematically hide slide titles” section.
If you’ve moved or edited a placeholder on a slide, you can reset the slide to its original design. All formatting for example, fonts, colors, effects go back to what has been assigned in the template. Restoring the design might also help you find title placeholders which need a unique title.
To restore all placeholders for the selected slide, on the Home tab, in the Slides group, select Reset. Some people with visual disabilities use a screen reader to read the information on the slide. When you create slides, putting the objects in a logical reading order is crucial for screen reader users to understand the slide.
Use the Accessibility Checker and the Reading Order pane to set the order in which the screen readers read the slide contents.
When the screen reader reads the slide, it reads the objects in the order they are listed in the Reading Order pane. For the step-by-step instructions how to set the reading order, go to Make slides easier to read by using the Reading Order pane.
PowerPoint has built-in, predesigned slide designs that contain placeholders for text, videos, pictures, and more. They also contain all the formatting, such as theme colors, fonts, and effects. To make sure that your slides are accessible, the built-in layouts are designed so that the reading order is the same for people who use assistive technologies such as screen readers and people who see.
For more info, go to Video: Use accessible colors and styles in slides. Expand the Themes gallery and select the slide layout that you want. PowerPoint automatically applies this layout to the presentation. In general, avoid tables if possible and present the data another way, like paragraphs with headings.
Tables with fixed width might prove difficult to read for people who use Magnifier, because such tables force the content to a specific size. This makes the font very small, which forces Magnifier users to scroll horizontally, especially on mobile devices.
If you have to use tables, use the following guidelines to make sure your table is as accessible as possible:. If you have hyperlinks in your table, edit the link texts, so they make sense and don’t break mid-sentence. Make sure the slide content is easily read with Magnifier. Screen readers keep track of their location in a table by counting table cells. Blank cells in a table could also mislead someone using a screen reader into thinking that there is nothing more in the table. Use a simple table structure for data only and specify column header information.
Screen readers also use header information to identify rows and columns. Visual content includes pictures, SmartArt graphics, shapes, groups, charts, embedded objects, ink, and videos. In alt text, briefly describe the image, its intent, and what is important about the image.
Tip: To write a good alt text, make sure to convey the content and the purpose of the image in a concise and unambiguous manner. Do not repeat the surrounding textual content as alt text or use phrases referring to images, such as, “a graphic of” or “an image of. Avoid using text in images as the sole method of conveying important information. If you use images with text in them, repeat the text in the slide. In alt text of such images, mention the existence of the text and its intent.
PowerPoint for PC in Microsoft automatically generates alt texts for photos, stock images, and the PowerPoint icons by using intelligent services in the cloud. Always check the autogenerated alt texts to make sure they convey the right message. If necessary, edit the text. For charts, SmartArt, screenshots, or shapes, you need to add the alt texts manually.
For the step-by-step instructions on how to add or edit alt text, go to Add alternative text to a shape, picture, chart, SmartArt graphic, or other object and Video: Improve image accessibility in PowerPoint. In the Alt Text pane, spelling errors are marked with a red squiggly line under the word. To correct the spelling, right-click the word and select from the suggested alternatives.
In the Alt Text pane, you can also select Generate a description for me to have Microsoft cloud-powered intelligent services create a description for you. You see the result in the alt text field. Remember to delete any comments PowerPoint added there, for example, “Description automatically generated. Note: For audio and video content, in addition to alt text, include closed captioning for people who are deaf or have limited hearing.
People who use screen readers sometimes scan a list of links. Links should convey clear and accurate information about the destination. For example, avoid using link texts such as “Click here,” “See this page,” Go here,” or “Learn more.
You can also add ScreenTips that appear when your cursor hovers over text or images that include a hyperlink. For example, this hyperlink text matches the title on the destination page: Create more with Microsoft templates. For the step-by-step instructions on how to create hyperlinks and ScreenTips, go to Add a hyperlink to a slide.
An accessible font doesn’t exclude or slow down the reading speed of anyone reading a slide, including people with low vision or reading disability or people who are blind. The right font improves the legibility and readability of the text in the presentation.
For the step-by-step instructions on how to change fonts in PowerPoint go to Change the fonts in a presentation or Change the default font in PowerPoint. To reduce the reading load, select familiar sans serif fonts such as Arial or Calibri. Avoid using all capital letters and excessive italics or underlines. A person with a vision disability might miss out on the meaning conveyed by particular colors.
For headings, consider adding bold or using a larger font. The text in your presentation should be readable in a high contrast mode. For example, use bright colors or high-contrast color schemes on opposite ends of the color spectrum. White and black schemes make it easier for people who are colorblind to distinguish text and shapes.
Use the pre-designed Office Themes to make sure that your slide design is accessible. For instructions, go to Use an accessible presentation template or Use built-in slide designs for inclusive reading order, colors, and more. Use the Accessibility Checker to analyze the presentation and find insufficient color contrast. It finds insufficient color contrast in text with or without highlights or hyperlinks in shapes, tables, or SmartArt with solid opaque colors.
It does not find insufficient color contrast in other cases such as text in a transparent text box or placeholder on top of the slide background, or color contrast issues in non-textual content. PowerPoint supports the playback of video with multiple audio tracks.
It also supports closed captions and subtitles that are embedded in video files. Currently, only PowerPoint for Windows supports insertion and playback of closed captions or subtitles that are stored in files separate from the video.
For all other editions of PowerPoint such as PowerPoint for macOS or the mobile editions , closed captions or subtitles must be encoded into the video before they are inserted into PowerPoint.
Supported video formats for captions and subtitles vary depending on the operating system that you’re using. Each operating system has settings to adjust how the closed captions or subtitles are displayed. For more information, see Closed Caption file types supported by PowerPoint. Closed captions, subtitles, and alternative audio tracks are not preserved when you use the Compress Media or Optimize Media Compatibility features. Also, when turning your presentation into a video , closed captions, subtitles, or alternative audio tracks in the embedded videos are not included in the video that is saved.
When you use the Save Media as command on a selected video, closed captions, subtitles, and multiple audio tracks embedded in the video are preserved in the video file that is saved.
Videos include an audio track with video descriptions, if needed, for users who are blind or have low vision. Videos that include dialogue also include closed captions, in-band closed captions, open captions, or subtitles in a supported format for users that are deaf or hard-of-hearing. For more information, refer to Add closed captions or subtitles to media in PowerPoint. You can save your presentation in a format that can be easily read by a screen reader or be ported to a Braille reader.
Before converting a presentation into another format, make sure you run the Accessibility Checker and fix all reported issues. When your presentation is ready and you’ve run the Accessibility Checker to make sure it is inclusive, you can try navigating the slides using a screen reader, for example, Narrator.
Narrator comes with Windows, so there’s no need to install anything. This is one additional way to spot issues in the navigation order, for example. Press the Tab key to navigate the elements within the slide and fix the navigation order if needed.
To move the focus away from the slide content, press Esc or F6. Rules for the Accessibility Checker. Everything you need to know to write effective alt text. Use the Accessibility Reminder to notify authors of accessibility issues. Make your Word documents accessible to people with disabilities. Make your Excel documents accessible to people with disabilities.
Make your Outlook email accessible to people with disabilities. Closed Caption file types supported by PowerPoint. If you must use an image with text in it, repeat that text in the presentation. In the alternative text, briefly describe the image and mention the existence of the text and its intent.
Add alt text to visuals in Microsoft Add alt text to visuals in Office When someone who can see reads a slide, they usually read things, such as text or a picture, in the order the elements appear on the slide.
In contrast, a screen reader reads the elements of a slide in the order they were added to the slide, which might be very different from the order in which things appear.
Open and copy content from a PDF with Word. Word opens the PDF content in a new file. You can copy any content you want from it, including images and diagrams. Give your file a name, if it doesn’t already have one, then select Export. Note: When using Best for printing , the hyperlinks may not convert correctly. This is a known issue in Word for Mac. When using Online Service , only font that Microsoft has the legal rights to can be used.
If the documentation contains custom font, it will be substituted and may cause problems. This can be avoided by embedding the fonts into the document. Benefits of embedding custom fonts. Some of your fonts can’t be saved with the presentation. Then in the Explorer menu that opens you can name the PDF and choose where to save it and then select Save.
If you need more control over the options for your PDF, such as adding bookmarks, use the desktop app to convert your doc to a PDF. Vote for an idea, or share a new one in our suggestion box at word. When the PDF format file is viewed online or printed, it retains the format that you intended.
The PDF format is also useful for documents that will be reproduced using commercial printing methods. PDF is accepted as a valid format by many agencies and organizations, and viewers are available on a wider variety of platforms than XPS. The XPS format ensures that when the file is viewed online or printed, it retains exactly the format that you intended, and that data in the file cannot be easily changed. Important: Most modern web browsers can open and display a PDF file.
If you have an older operating system, however, you may need a PDF reader installed on your device such as the Acrobat Reader , available from Adobe Systems. Edit or make changes to a PDF file. Create accessible PDFs. To see step-by-step instructions, select an Office program from the drop-down list. Which Office program are you using?
Open the table or report you want to publish as a PDF. In the File Name field, type or select a name for the document. Select Publish. This information also applies to Microsoft Excel Starter Select the File tab. Select Export. Additionally, you can input other relevant details about the members along with their names — date of birth, place of birth, etc.
Doing so will tell you which ribbon is active. If you click elsewhere, the ribbon will not appear. When the ribbon appears, you can personalize the tree further. You can also see our family tree in Word. As you add boxes to the tree, Microsoft Word automatically adjusts the tree smaller so it stays within the size you create on the page.
Trees with many branches, leaves, and levels may have a small business type. Choose a color to suit your preference. Step 10 You can add images too.